Duties & Responsibilities
1. Raw Material Procurement
i. Source and purchase raw materials e.g. sulphur, accelerators, fillers, surfactants in accordance with production requirements.
ii. Monitor stock levels and coordinate timely replenishment.
iii. Liaise with approved vendors to ensure consistent supply and competitive pricing.
2. Supplier Management
i. Develop and maintain strong relationships with local and international suppliers
ii. Evaluate supplier performance on delivery, quality, and compliance.
iii. Conduct supplier audits where applicable.
3. Cost Optimization
i. Compare and negotiate pricing, payment terms, and delivery schedules.
ii. Identify alternative suppliers or substitute materials to reduce cost without compromising quality.
iii. Work closely with R&D and production to align cost-effective material choices.
4. Purchase Order & Documentation Handling
i. Prepare and issue Purchase Requisitions [PR] and Purchase Orders [PO].
ii. Ensure accuracy in order specifications, delivery terms, and pricing.
iii. Maintain proper documentation for audit and traceability [ISO, GMP, etc.]
5. Inventory & Delivery Coordination
i. Coordinate with warehouse and production teams to ensure materials are delivered as scheduled.
ii. Track incoming deliveries and follow up on late or incomplete shipments.
iii. Assist in resolving delivery discrepancies or claims with vendors.
6. Market & Price Trend Analysis
i. Monitor market trends, material price fluctuations, and availability.
ii. Provide input to management for budgeting and strategic sourcing.
7. Compliance & Risk Management
i. Ensure all procurement activities comply with internal SOPs and relevant regulations e.g. environmental, safety, import/export laws.
ii. Manage risks related to supplier reliability, price volatility, and material shortages.
8. Cross Department Collaboration
i. Liaise with Production, QA/QC, Finance, and R&D for alignment on specifications, quality standards, and payment terms.
ii. Attend monthly or quarterly review meetings to provide procurement updates and insights.
9. System & Reporting
i. Use ERP or procurement systems e.g., SAP and Excel trackers to manage orders and stock.