Role
Duties & Responsibilities
1. Close liaison with related Departments in dealing with their sales orders.
2. Prepare shipping documents ( Invoice, Packing List, Certificate of Origin etc.).
3. Work very closely with Marketing and Finance Departments
4. Coordinate with Packing, Warehouse Departments, Quality Management in ensuring efficiency and timely execution of Shipping Documents.
5. Communicate with Shipping, Forwarding agents and respective authorities on a regular basis.
6. Prepare Shipping Instruction ( SI ) and liaise with Shipping Agent for draft BL/Certificates and other related documents.
7. Ensuring documents are in good order to ensure that payments can be secured through the bank before deliveries are made
8. Constantly updates on daily working report and DTF.
9. Prepare weekly & monthly Sales Review Meeting Reporting :-
10. Weekly Document Delay Report
11. Weekly Packing and Sales Report
12. Monthly Packing and Sales Report
13. Gather information on all new facilities and restriction guidelines
14. Provide guidance and advice to the company on compliance with related export laws and regulations for respective country/destinations.
15. Periodically conduct internal compliance procedure reviews
16. Identify / recognize the most helpful and committed shipping agent/s and put on record for nonperforming
agents.
17. Develop & implement controls (procedures & reporting requirement ) to close identified gaps.
18. Shall take additional responsibility as instructed by the immediate superior.
The scope of authority shall refer to the selected work process procedure/ instruction.